I think it's fair to say that nobody has time to read paragraphs and paragraphs of lengthy descriptors anymore. We want the facts and we want them quickly.
Taking some time to plan your next document, even if only for a few minutes, will result in a clearer communication that is quick and easy to read.
When you're writing your next email, letter or report, and when you have a number of points in relation to the same topic, try using bullet points and numbered lists.
1. Bullet Points
Using bullet points in your document (email, letter, report, proposal...) will make the content:
- Easier to read.
- More visually appealing.
- Quick and easy to refer to later.
2. Numbered Lists
For a list of sequential events or directions, try using numbered lists. A numbered list will:
- Guide your reader through a logical sequence of events that has occurred.
- Explain the order in which you would like tasks to be carried out.
- Create order.
Using bold words or phrases can make a big difference too. By having a focal point your reader will be drawn to the important information and it will be easier to find later too.
Give it a try. Trust me. Your readers will thank you for it.
Question: How can you use bullet points and numbered lists to improve your content?