Proof-reading the work you have written can be challenging, but it's not impossible.
With these seven tips you will have more of a chance of finding any errors, before you release your document. You will be glad you checked, and checked again. It can be embarrassing to re-read a document you've just sent only to find an error.
1. Take time out
If time allows, put your document to one side for a few hours (or overnight) once you have finished writing it. Proofreading with fresh eyes will always help. When you are ready to proof-read, shut yourself away in another office, room or space - this really does help you have a different perspective.
2. Double-check facts, figures, and names
Always double-check facts, figures and the spelling of names. There is nothing worse than spelling someones name incorrectly, and there really is no excuse. If you don't know, make a phone call or message someone who does know.
3. Use a spellchecker
Run your spellchecker over your document to pick up common errors. But don't rely on it 100%. The only way to really check a document is to read it word for word.
4. Check your dictionary
If you are unsure of the spelling or use of a word, check your dictionary. This only takes a matter of seconds and could save some embarrassment.
5. Review a printed copy
Print your document and read it line by line. Text is 25% more difficult to read on a screen than in print so it will be easier with a hard copy.
6. Read your document out loud
One of the best ways to proof your writing is to read it out loud to yourself. When you hear what you have written errors far more obvious, and it helps to give you a more real perspective of how the words flow.
7. Get a second opinion
Ask a colleague to read your document. If you don't have a colleague working with you, ask your partner or room mate or email the document to a friend.
Question: When it comes to proof-reading, what is the mistake you most commonly make?